Organizing Phases for the Creation, Financing, Launching and Organic Structuring
of the International Institute of Informatics and Systemics: IIIS
The initial founding members of the International Institute of Informatics and Systemics (IIIS) resolved, a few months after the formation of the Institute, to make the initial monetary contributions to IIIS and to assume all the financial risks of starting up the Institute, until it became a self-supporting organization. At said time, based on the activities aimed at achieving its purposes, the Institute would no longer require further contributions from the initial founding members and would begin to accept new members –who would make no financial contributions, or at least not be expected to do so during the first years of their membership.
These new members would only begin making periodic contributions, in the form of membership dues or otherwise, once the Board of Directors was made up, even if only partially comprised, of directors elected by the members.
In this regard, three stages were envisioned, as follows:
- The goal during the first stage has been to make IIIS self-supporting. This would be accomplished by organizing national and international conferences, (both in Venezuela and in other countries), as well as seminars, courses and other events that contribute to consolidating the Institute during this initial stage and helping it achieve its goals. Since IIIS is non-profit organization, resource surplus will be used in continuing the achievement of its purpose by means of the next two stages.
- During the second stage, the goal is to commence activities aimed at continuing the achievement of the objectives of IIIS, by means of publications containing the best papers presented at the various events organized by the Institute. This would be accomplished by publishing multi-author books, electronic journals, hard copy journals, etc. This stage may, provided the financial condition of the Institute so allows, mark the beginning of a process for offering the libraries of the publications’ authors free subscriptions to the periodicals being published, during a period of time that would allow for consolidation of the journals with their potential readers. Right now the Institute has two electronic journals, with their respective hard copy versions. Six issues have been shipped free to approximately 120 libraries of their authors’ organizations.
- During the third stage, new members would gradually be incorporated. This would
be accomplished by means of invitations to individuals who have cooperated, non-financially,
with IIIS activities and the achievement of its goals. These new members would be
entitled to benefits, but would not contribute financially, in the initial years
of this third stage. Benefits could include, among others deemed advisable under
the new conditions:
- Discounts when attending events organized by IIIS
- Discounts for subscriptions to any periodicals published by IIIS
- Free subscriptions, for a given initial period, for the libraries of the organizations where IIIS members work.
- Free CDs containing proceedings or compilations of papers presented at the various events organized by IIIS (on CDs).
At the conclusion of this stage, should the situation allow it, the non-founding members of IIIS may begin electing some members to the Board of Directors of the Institute. The number of elected members of the Board will increase gradually, as the initial founding members retire or otherwise relinquish their positions, until the entire Board is elected. Following completion of these stages, IIIS will have full operational autonomy and a well organized structure that will enable it to accomplish its goals, without its founders and without financial risk for the members, given that the founding members of IIIS will have borne the full risks and costs.